De Digitale Koepel (Meertens Instituut)

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General information
URL http://www.meertens.knaw.nl/
Description The collection profile focuses on Dutch Ethnology and Language Variation as part of the national heritage of the Netherlands.



Organisation Meertens instituut



National service



Type of service Storage facility
Legislation Netherlands
Usage and appreciation Over 70.000 books, 4.000 journal titles, over 50 digital collections, thousands of hours of audio-recordings and 450 archives



Support organisation Contact: Douwe.Zeldenrust@meertens.knaw.nl



Context
Stage in the research project During
Postion within the research process4. Preserving data, 5. Giving access to data, 6. Re-using data
Domain 5. Public Domain
Type of data 2. Data collections and structured databases
Data curation5. Store, 6. Acces, use and re-use
Data classification Klasse 3 voor openbare informatie
Administrative information
Funding KNAW



Depositor agreement The data producer deposits the data in a data repository with sufficient information for others to assess the quality of the data, and compliance with disciplinary and ethical norms.



User agreement The general terms and conditions are on our website, http://www.meertens.knaw.nl/cms/nl/collecties. A user has to agree to the possible restrictions in order to use the data. For online dataset the Meertens Institute does not carry out any checks if users comply.
Policy See <http://www.meertens.knaw.nl/cms/images/stories/pdf/algemeen/Collectieplan.pdf>. See also <http://www.dans.knaw.nl/sites/default/files/file/EASY/Licentieovereenkomst%20DANS_NL_4_2.pdf>



Intellectual property The Meertens Institute also complies with the 'Open Access' policies as stipulated by the KNAW (https://www.knaw.nl/en/topics/open-access-and-digital-preservation/open-access/overzicht?set_language=en).
Data curation strategy DSA compliant: for long term digital preservation and archiving the Meertens Institute uses the services of DANS.
Target group
Faculty Humanities
Primary target group Linguistics; History



Secondary target group Literary Studies; Psychology



Classification of the service
Availability For our webbased databases the Meertens Institute strives toward 24/7 availability.
Integrity The Meertens Institute has not lost any digital data and no bit corruption occurred. Once deposited, files in data sets are never changed. New versions of a file may be added and changes are recorded (except for cosmetic changes, such as correcting typographical errors). The coordinator research collections will monitor this process.
Confidentiality The Meertens Institute also complies with the Gedragscode voor gebruik van persoonsgegevens in wetenschappelijk onderzoek VSNU (English: Code of Conduct for Use of Personal Data in Scientific Research, http://www.vsnu.nl/files/documenten/Domeinen/Accountability/Codes/Bijlage%20Gedragscode%20persoonsgegevens.pdf).

Formats
Accepted metadata formats The depositor deposits the data into the system and adds the related metadata. At the moment there is a minimal requirement of Dublin Core metadata (http://dublincore.org). When defining metadata fields in Dublin Core, we are guided as much as possible by the specifications of Qualified Dublin Core, see: http://dublincore.org/documents/dcmi-terms/. For publication within the CLARIN Infrastructure CLARIN CMDI is used (http://www.clarin.eu/node/3219).When creating CMDI, each CMDI file either contains direct references to resource files or act as bundles of other CMDI files. CMDI files may be produced in two ways; either by generating CMDI files from an existing metadata set (mainly for existing data sets) or through custom tools specifically designed to meet the project's needs. An example of this approach can be found in the 'Gekaapte Brieven' project (http://www.gekaaptebrieven.nl/) or the 'Meertens Vragenlijsten' project (http://www.meertens.knaw.nl/vragenlijsten/), where easy to use editors are created producing CMDI. All metadata is customized to meet the requirements of the projects each deposit and the accompanying documentation are evaluated by the coordinator research collections. The technical compliance to CMDI is checked upon ingest.
Accepted content types Text; quantitative data; Images
Accepted preferred formats As a prospective CLARIN centre the Meertens Institute adheres to the list of accepted formats and standards proposed by the CLARIN infrastructure (http://trac.clarin.nl/wiki/WikiStart#Formatsandstandards) and by DANS (http://www.dans.knaw.nl/sites/default/files/file/EASY/DANS%20preferred%20formats%20NL%20DEF.pdf).
Accepteerde file formats In the guidelines (Datanotitie Meertens Institute, http://www.meertens.knaw.nl/cms/images/stories/pdf/algemeen/Collectieplan.pdf, pp 58-61) the procedures about the (amongst other things) storage, publication and access of the data is formulated. Each deposit and the accompanying documentation are evaluated by the coordinator research collections.
Storage
Maximum size of deposits No information was found



Version management Yes
Quality control This is the responsibility of the depositor
Access
Access requirements Public
Tools / Interfaces for access The various data collections can be accessed via search interfaces.
(Persistent) identifiers DOIURN:NBN-identifiers.

For long term digital preservation and archiving the Meertens Institute uses the services of DANS. DANS has a DSA certificate (https://assessment.datasealofapproval.org/assessment_101/seal/pdf/) and uses persistent identifiers.
Preservation
Long term guarantees See above
Complies with international standards for trusted repositories DSA certified
Preservation strategy See above
Costs
Storage No
Access No
Preservation For long term digital preservation and archiving the Meertens Institute uses the services of DANS. DANS has a DSA certificate (https://assessment.datasealofapproval.org/assessment_101/seal/pdf/) and uses persistent identifiers.
Special conditions
Agreements with Leiden University None
Risks