EASY

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General information
URL https://easy.dans.knaw.nl/ui/home
Description Self deposit archive for research data



Organisation DANS (KNAW, NWO)



National service



Type of service Storage facility
Legislation Netherlands
Usage and appreciation 25,000 datasets and 2,000,000 data files. 4.3TB.



Support organisation DANS



Context
Stage in the research project After
Postion within the research process4. Preserving data, 5. Giving access to data, 6. Re-using data
Domain 3. Shared Research Domain, 4. Publication curation boundary
Type of data 1. Raw data and data sets, 2. Data collections and structured databases, 3. Processed data and data representations
Data curation3. Ingest, 4. Preservation action, 5. Store, 6. Acces, use and re-use
Data classification Klasse 3 voor openbare informatie, Klasse 2 voor interne informatie [voor een beperkte groep]
Administrative information
Funding KNAW and NWO


Depositor agreement Licensee agreement generated and accepted upon submission of a dataset.



User agreement The DANS General Conditions of Use are in place.



Policy Deposited datasets are processed within one week according to a established protocol. Hereafter, these datasets will be published.



Intellectual property The license agreement is 'non-exclusive'; the owner of the data is at liberty to deposit and/or make available these data in other places as well. Copyright is not waived when data are deposited: it continues to rest with the researcher. The license entitles DANS to include the dataset in the archive and to make it available under the conditions stipulated by the project leader when it is deposited.



Data curation strategy DANS archivists work according to a standard protocol in order to provide long-term preservation, findability and accessibility of the data, as well as checking for and anonymising privacy-sensitive data.
Target group
Faculty Archaeology, Humanities, Leiden University Medical Center, Social and Behavioural Sciences
Primary target group Humanities and social sciences.



Secondary target group Researchers of all kinds of scientific disciplines



Classification of the service
Availability 7*24
Integrity
Confidentiality Only for non confidential information.



Formats
Accepted metadata formats All other formats (in principle)
Accepted content types All content types
Accepted preferred formats DF/A; Unicode TXT; Comma Separated Values; ANSI; SQL; SPSS Portable; SAS Transport; STATA; JPEG; TIFF; Scalable Vector Graphs; MPEG-2; MPEG-4 H264; Lossless AVI; QuickTime; WAVE; AutoCAD DXF version R12; Mapinfo Interchange Format.
Accepteerde file formats Dublin Core; Qualified Dublin Core; file-descriptive metadata usinf DDI attributes with optional additions from FGDC or non-standardised metadata.
Storage
Maximum size of deposits Not specified.
Version management Yes
Quality control Upload of datasets into the archive is automated by EASY. The process of data cleaning and metadata enrichment is mostly done manually, partially supported by existing tools and scripts. All sorts of security aspects are continuously being monitored by the DANS security officer as well as the security officer of the KNAW ICT service I&A.
Access
Access requirements User definable access rights; Open Access (direct access for registered users); Restricted Group (access to users registerd to a specific user group; Restricted-Permission Request (access after granted permission by the data depositor); Other Access (data available elsewhere). Costs for Deposits or for Access are in implementation. Based on the Activity Based Cost Model, in combination with the Balanced Score Card Method.
Tools / Interfaces for access Web-interface.
(Persistent) identifiers URI-URNURN:NBN-identifiers.
Preservation
Long term guarantees DANS has a mission for long term preservation.
Complies with international standards for trusted repositories DSA certified
Preservation strategy The DANS Preferred Formats have, according to our best estimation, a high chance of remaining usable in the far future.
Costs
Storage DANS brengt de kosten voor de kale opslag van de data in rekening bij institutionele deponeerders, zoals universiteiten en onderzoeksinstellingen. De klant betaalt deze kosten eenmalig voor een periode van 5 jaar vooruit. Dit is conform de Nederlandse Code Wetenschapsbeoefening 2004 (herziening 2012), die vereist dat ruwe onderzoeksgegevens minimaal 5 jaar worden bewaard. Op basis van deze eenmalige kostenberekening garandeert DANS het duurzame behoud van de data voor onbepaalde tijd. Deze regeling maakt het mogelijk om ook voor tijdelijk gefinancierde projecten een goede garantie voor duurzame opslag te bieden. Er worden voorlopig geen kosten doorberekend aan individuele onderzoekers die kleine datahoeveelheden willen deponeren en die werkzaam zijn bij een organisatie waarmee DANS geen contract heeft. Individuele deponeerders kunnen hun data dus kosteloos bij DANS deponeren tot een opslaghoeveelheid van 1 GB. Wanneer de opslaghoeveelheid groter is dan 1GB wordt er in overleg een oplossing gezocht. DANS maakt voor de opsag gebruik van de IT-dienstverlener Vancis. Vancis rekende in 2013 de volgende tarieven voor data-opslag en back-up: Opslagkosten Schijf SATA: € 1,68 GB/jaar. Schijf Low Cost: € 0,96 GB/jaar. Back-up van data: € 1,17 GB/jaar
Access No
Preservation De klant betaalt eenmalig voor een periode van 5 jaar de kale opslag kosten. DANS draagt daarna de kosten voor de lange termijn opslag.
Special conditions
Agreements with Leiden University UBL data librarians collaborate closely with DANSUBL and DANS agreed on a cooperation between front-office and back-office.
Risks